Key Responsibilities
Front Office & Facilities Management
- Greet visitors, clients, and vendors in a professional and welcoming manner.
- Manage incoming calls, emails, and general inquiries.
- Maintain visitor logs and ensure meeting rooms are prepared and well-presented.
- Handle courier services, office supplies, and general administrative coordination.
- Ensure reception and common areas are well maintained at all times.
- Ensure the office complies with company HSE policies and safety standards at all times.
- Oversee day-to-day facilities management including:
- Timely payment and coordination of utilities (internet, DEWA, AC, etc.)
- Supervision of housekeeping and regular cleaning schedules
- Management of meeting/conference room bookings
- Ensuring pantry supplies and office consumables are adequately stocked
- Manage petty cash, track expenses, and support day-to-day business operational requirements with support staff.
- Maintain all office-related compliance documentation, licenses, and statutory records in coordination with relevant stakeholders.
- Coordinate and maintain insurance documentation and travel bookings as required.
- Provide logistical support for BU office events, including venue booking and on-ground coordination.
- Maintain oversight of asset management at the location, including tracking, upkeep, and maintenance of company property and equipment.
HR Administration & Operations Support
- Support delegated HR operational tasks as assigned from time to time.
- Maintain and track HR inventory (joiner kits, employee gifting materials, engagement items, etc.) and ensure availability.
- Update and maintain accurate employee data in the HRMS system.
- Provide on-ground logistical support for HR engagement initiatives and CSR activities.
- Maintain organized employee documentation (digital and physical) ensuring confidentiality and compliance.
Compliance & Documentation
- Ensure all employee and company documentation is maintained accurately and securely.
- Support readiness for internal audits and compliance reviews.
- Maintain confidentiality of sensitive employee and company information at all times.